The Ultimate Disney World Planning Guide

The Ultimate Disney World Planning Guide

*I have many links in this post, but none are affiliate links, which means I am not paid in any way when you interact with these links, websites or services. I was not paid for this post and all opinions expressed are my own. For more information, please check out my Disclosure Statement.*

**This post was updated July 2017**

Do you often find yourself fantasizing about your dream Disney Vacation? It doesn’t have to be just a dream! A Disney Vacation is completely obtainable. Stick with me and I’ll share with you your options, how to save money and steps for planning the perfect and stress free Disney Vacation!

Follow this link to access my FREE Disney Planning Pages!

 

When planning your Disney Vacation there are a few initial factors to consider. Once you’ve decided on when to go, accommodations, ticket type and food, then there is a basic timeline for what to do when and is mainly done through “My Disney Experience” either on the computer or through the app.

When to go?

When deciding what time of year to go there are three factors to consider:

  1. When can YOU go?: Don’t let other factors sway you if you have very specific dates you are able to go. Your availability is key. I know that when my mom was planning a Disney vacation for our family when I was growing up, she had to plan around the easiest time for my father, who is a small business owner, to take time off work. 
  2. Crowd Calendars/Events: I love using the crowd calendar on Undercover Tourist! You may want to take into consideration what the busier times of year are and if there are events either that you don’t want to miss, like the Flower and Garden Festival at Epcot or events that will deter you from visiting, like sporting competitions.
  3. Promotions: This is definitely something to consider. Disney will have special promotions different times of year. Right now they have a Summer Discount going on for up to 25% off resort stays and a discount for a 4-day one park a day pass at only $79 a day! This ticket deal must be purchased by the end of July! They’ve also just announced their Fall promotions for a resort stay discount up to 25% off and their recurring FREE Dining Promotion August 21st through December 23rd! But, the deal for FREE dining must be booked by July 7th!! As always, exclusions apply, so check out Disney for details on all these great promotions.

The Ultimate Disney Planning Guide

Accommodations

There is always a debate on whether off-site or on-site is better. I’m a DVC (Disney Vacation Club) owner, so obviously I’m in the on-site camp on this one. But, there are pros and cons to both. Check out my side by side comparison below.

The Ultimate Disney World Planning Guide

If you decide off-site, you’ll need to choose between a house or a hotel. If you choose a house rental, check out what is to offer on HomeAway. If you choose a regular hotel, just check out travel deal websites like Priceline and Expedia for the best deals. And, make sure to pay attention to reviews and amenities.

If you decide on-site, you have five categories to choose from:

  1. Campsites – around $50/Night
  2. Value – starting at around $100/Night
  3. Moderate – starting at around $191/Night
  4. Deluxe – starting at around $307/Night
  5. Deluxe Villas – starting at around $318/Night (although there is a trick to getting these cheaper! Check out the “how to afford it section” below)

Use my guide below to decide what is best for you.

The Ultimate Disney World Planning Guide

Ticket Type

There are four ticket type options. 

  1. Base – One park a day
  2. Park Hopper – Visit as many parks as you want each day
  3. Park Hopper+ – Park Hopper plus access to the water parks
  4. Annual Pass – Best value when visiting 7+ days in a year. It also includes dining and merchandise discounts and free parking.

You can purchase directly from Disney, but there are other ways to find tickets cheaper. Check out Undercover Tourist’s ticket prices which typically save you at least $10 or more when buying multiple days at once. 

Food

Dining Plan? 3 options  Prices: adult/child per night

  1. Quick Service – 2 Quick Service Meals & 2 Snacks – $46.34/$20.18
  2. Standard – 1 Quick Service, 1 Table Service & 2 Snacks – $67.33/$24.22
  3. Deluxe – 3 Meals (Quick or Table Service) & 2 Snacks – $103.57/$37.62

**Dining plan change for 2018 announced! In 2018 “specialty beverages” including alcohol will be included in the dining plan. At this time Disney is not allowing an “opt out” cheaper option, so if you do not plan to drink alcohol, paying for the dining plan may not be your most economical choice. But, if you plan on drinking, this is an excellent way to save money. The new plan looks like this: with each meal a non-alcoholic or specialty drink is included (this can be either an alcoholic beverage or a non-alcoholic specialty drink).

The cost in 2018 is going up to:

Quick Service – $52.49/$21.75

Standard – $75.49/$25.80

Deluxe – $116.24/$39.90

You can use my Disney Decision Guide to help you choose a package. I’ve provided two examples of ways you can use it below.

Choosing between 2 dates at the same resort

   The Ultimate Disney World Planning Guide

Choosing between 2 different resorts on the same dates

The Ultimate Disney World Planning Guide

How Can I Afford Disney?

This is a common question people ask. It doesn’t have to cost as much as you may believe.

The Ultimate Disney World Planning Guide

Let me give you an example:

This is for a family of 4, 2 adults and 2 children (6 & 12). For a 5 night 4 day stay at Pop Century Resort and 4 days of Base Tickets (1 park a day) in July will currently cost $2,102.  

This isn’t including food, but the same amount of days and tickets in September will cost you $2,200, but would most likely qualify for FREE dining which is a typical promotion they have in the Fall every year.

There are many other ways to save money.

    1. Book during deals and promotions as mentioned above.
    2. Book for stays between Sunday and checking out by Friday. Friday and Saturday night stays cost more.
    3. Check with your employer. Often companies will have deals for tickets and/or vacation packages.
    4. Are you a member of Costco, BJ’s or Sam’s Club? They will sometimes offer excellent deals for tickets and/or vacation packages.
    5. Disney Visa Card: I DO NOT encourage anyone to take on additional credit cards or get into debt for a Disney vacation, but this is an excellent option if you trust yourself. You can often get a rebate, I got $200, back on your first statement. Also, they will have a NO interest period to pay off the balance, typically 6 months. In addition, you can get Disney rewards in the form of a Disney gift card. I use mine to buy normal things like groceries and gas and then cash in the rewards.
    6. There are also so many ways to earn gift card money online and through apps. I use Shopkick, an app on my phone that gives me “kicks” when I just walk in to many stores. You also get “kicks” for scanning items. I then earn gift cards. 
    7. I use my Target Debit card to buy Disney gift cards at 5% off.
    8. I’ve also recently discovered Raise where you can purchase discounted Gift Cards. For example, you can purchase Walgreens gift cards at up to 11% off then use them to purchase Disney Gift Cards at the Walgreens Store! New Customers! Save $5 off your first order of $50+ with code RAISE50AF (Ends 11.30.17)

  1. Check out Couponing to Disney for more fun ideas on how to save for a Disney Vacation.
  2. Also, I highly recommend using a Disney Travel Agent. We used Toni Scott at Build a Better Mouse Trip. They can help you find amazing deals and guide you in planning if you want help.
  3. Another affordable option if you want luxury cheaper, is to rent DVC points.If you’d like to stay at a Deluxe level resort and still save money, consider renting DVC points. Points go for around $16 to $18 per point, which is only $160 to $180 per night! Based on a stay during value season, as an example, a studio at Saratoga Springs (the easiest and cheapest of the Deluxe resorts to book) the last week of September, Sunday through Friday, will cost you $373 per night, but with 10 points per night or $160 (we’ll use the lower point cost) per night, that saves you $213!! That is a huge savings and is cheaper than staying at some value resorts or all moderate resorts the same week!I asked my fellow Disney Vacation Club owners which point rental websites they would recommend to friends and family and these were the three that were recommended. I’ve provided the website along with key points about each. Please note that some of these websites separate the Disney Deluxe resorts into premium and non-premium categories.  Premium being resorts that are harder to book. Through DVC you can book 7-11 months in advance only if that is your home resort, so if you want this added perk of booking that early, there may also be an additional fee. Premium resorts include: Animal Kingdom Villas, Bay Lake Tower, Beach Club, Boardwalk, Boulder Ridge, Copper Creek, Grand Floridian, Polynesian Villas                                                           Non Premium resorts include: Old Key West and Saratoga SpringsCheck out these reputable Rental Websites:DVC-Rental

    www.DVC-Rental.com

    Currently $16 per point

    30 point minimum rental

    No cancellations

    Can purchase separate travel insurance for cancellation protection

    DVC Rental Store

    www.dvcrentalstore.com

    Currently $17-$19 per point (lowest price when booking 50+ points at non-premium resort)

     

    Cancellation policy with additional charge

    Interest free payment plan

    David’s DVC Point Rentals

    www.dvcrequest.com

    $16-$17 per point

    Interest free payment plan available through Bill Me Later

    No cancellations

    Can purchase separate travel insurance for cancellation protection

To-Do Timeline for Trip Planning

Once you’ve chosen your package, there are a few things you’ll do leading up to your trip.

Right away:

  1. Choose room/area: You can do this yourself by checking out the map of the resort you plan on staying at, but I highly recommend using Touring Plans to choose the best room. It does cost $14.95 for a year subscription, but I think it is well worth it for a decent room. And, they provide other helpful planning information, so check out their website. I am not affiliated with Touring Plans in any way and will not get paid if you subscribe with them. My high opinion of the website is purely my own. You can use their filters to choose a room based on proximity to transportation, proximity to amenities, noise level, etc. 

  

It will also show you a room view with details.

Once you decide on a couple of room choices, all you have to do is either request it through Touring Plans or call Disney and request rooms.

For example, we stayed at the Pop Century resort in September 2016. It was a couples trip and although we didn’t want to be far from the restaurant or transportation, we also wanted a quiet room. Using Touring Plans we were able to choose a room in the 50’s section that was a close walk to the main building and bus, but still quiet.

2. Add trip members and personalize Magic Bands on My Disney Experience.

3. Plan for what day you will visit each park. This is especially important if you purchase base tickets and are only able to visit one park a day. Regardless though of whether you decide to park hop or not, you’ll still want to zone in on one park each day, as Disney will only allow you to make Fast Passes for one park a day.

Use my decision guide modeled below along with the monthly crowd calendar found on Undercover Tourist to choose which park(s) to visit each day.

The Ultimate Disney World Planning Guide

The Ultimate Disney World Planning Guide

4. Research must-dos and restaurants. Using Pinterest to research rides, events and restaurants provides an invaluable wealth of information. Everyone is different and will have different priority must-dos.

The Ultimate Disney World Planning Guide

5. Research Memory Maker and decide if it’s right for you. If you decide to get it, purchase in advance as it is cheaper! Check out my Why Memory Maker Was Worth It post for more information!

@ 180 Days

Book your Advanced Dining Reservations on My Disney Experience! This is especially important when you want sought after reservations at places like Be Our Guest!

Tip: Booking an early morning reservation will allow you to get in the parks early!

The Ultimate Disney World Planning Guide

The Ultimate Disney World Planning Guide

 

@ 60 Days (for Resort Guests)

Book your Fast Passes! Use my planning guide modeled below to organize your scheduled Fast Passes. After you’ve used your three scheduled ones, you can book up to three more that same day. So, you’ll want back ups.

The Ultimate Disney World Planning Guide

The Ultimate Disney World Planning GuideThe Ultimate Disney World Planning Guide

 

@ 2 Months

If you plan on flying, book your flight now as this is the optimal time to get the best deal. Once you have your flight information, share this information with Disney so that you can get set up for the Magical Express service. This is the bus service that transports guests from Orlando International to any Disney Resort. You can share your flight information with Disney by calling (407) 939-1936. They will ship luggage tags to you 14 days before your trip. Attach these to your luggage and it will be delivered to your Disney Resort for you. (Note: If using the Disney luggage delivery service, your luggage may arrive later than you do. So, pack any essentials, especially your Magic Bands, that you’ll need right away in your carry on!)

You’ll also receive a Magical Express confirmation email and/or letter in the mail. Keep this with you as it provides directions of where to go for the Magical Express bus.

You can also “check in” for your Disney Resort as early as 60 days prior to your trip! I highly recommend checking in before you arrive!

@ 1 Month

Write up your daily plan as modeled in the “Our Disney Day Plan” below!  

Also, for any off-site guests, now is the time to book your Fast Passes!

The Ultimate Disney World Planning Guide

You will also be able to view your Fast Pass+ Selections and Dining Reservations on My Disney Experience through the app and on the computer.

@ 3 Weeks

You’ll receive your magic bands. Technically, they may arrive as early as 30 days before your trip, but I don’t want to get your hopes up and they end up coming later. So, we’ll say your magic bands should arrive between 3-4 weeks. You can add even more personalization yourself with tattoos and fingernail polish.

I like to glam mine up a little with some glitter finger nail polish!

The Ultimate Disney World Planning Guide

@ 2 Weeks

You should receive your luggage tags and Magical Express confirmation.

@ 1 Week

Organize your packing list, print or save to phone (I prefer this method) reservation details and confirmations #’s.

The wonderful thing about Disney is that all information is linked to your Magic Band. I’ve never had a need to pull out my confirmation number for the Magical Express or my resort reservation, but I have heard of people who did. Once you make all of your plans and pre-arrange things, you just have to get off the plane, head to the Magical Express location at the airport, scan your magic band, they’ll tell you what line to get in and get on your bus. Remember, you’ve put your tags on your luggage, so you didn’t have to go to baggage claim, you skipped that and went straight to the Magical Express. Depending on when your flight arrives, you’ll get a text usually before you arrive at Disney saying your room is ready. So, when you arrive, there is no check in. You will just head straight to your room number, scan your magic band at the door and you’re home!

Do you want the FREE Disney planning printables shared in my guide? Subscribe below to access all of these and more!

My Final Advice!

Plan enough so that you aren’t stressed or overwhelmed by it all, but also don’t over plan or be the schedule nazi. This is a vacation at Disney and should above all, be fun!

Want more Disney? Check out my other Disney posts!

Want more Orlando? Check out my Wizarding World post!

 

 

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